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"Out With The Old And In With the New"
September 4, 2019 / By Terri Boote
Yussss! Can you feel the spring weather in the air? Things are getting warmer, buds are forming and bringing life back to blackened trees, bulbs are blooming, and there are gorgeous little lambs and trails of ducklings all over the place.
Meanwhile, for the rest of the human race in the southern hemisphere, we are waking up and shaking off the frost (figuratively, of course), to get out into the sun and absorb some much-needed vitamin D. You know what else we’re doing? Embracing the sudden urge to clean our houses from floor to ceiling! (Even that weird greasy stuff off the top of the fridge – What even is that stuff?!) Wait. Hold that thought… What if you take that fresh and vibrant mentality and apply it to something else? Maybe it’s time to ‘spring-clean’ your business!
Staying on top of administrative work can become challenging when you run a business of your own. If you have a small number of employees or none at all, the day-to-day business tasks can be time consuming and overwhelming. We’re here to tell you; you don’t have to do it all on your own. So, how can you kick off this business spring clean? Let’s take a look.
Spring is a particularly useful time to make changes in your business, as we are halfway through the financial year (starting April 1). Doing some digging at the halfway point can give you an indication of what kind of shape the year is taking, so if you start the review of your business around August/September, you will have plenty of time to take stock of what has worked, what hasn’t, and how you can finish the year with a bang.
Not to mention, if you implement changes now, you will be able to get things humming before the onset of the crazy festive season. You will also set yourself up to start next year on the right foot. Scary thought right now, but the beginning of spring signals the approaching last quarter of the year!
Out With The Old and In With the New
If you aren’t moving forward with your business, then I hate to break it to you, but you’re either standing still or going backwards. Neither of which are particularly ideal!
To keep your business growing and innovating, you need to embrace change and look at what is working in your business and what isn’t. From there, you can explore how you can implement solutions for the better.
One great way of streamlining your business is to get rid of the tasks that you don’t like doing, the ones which take up too much of your time, or the ones that you aren’t good at doing. In the modern business environment, many admin tasks can be outsourced to your friendly neighbourhood VA (Virtual Assistant).
Outsourcing to a specialist VA frees up your time so that you can focus on your core business, but did you know that employing the services of a virtual assistant can save you money? Being masters of a massive range of office tasks, they can often get vast amounts of work done in a relatively short space of time.
Waiting For A Sign? Here Are Three
There are three big signs that you are ready to outsource some tasks. These are:
1: You Need More Time
Spending hours every week on jobs that aren’t your core business is a waste of your precious money-making time. The focus of your work is selling your product or service and keeping your customers happy. If your admin tasks are taking you away from this, it is time to consider outsourcing some of that work.
2: It Is Costing You
When in-house processes take too long or swallow up too many resources, then it is time to rethink. It is surprisingly cost-efficient to engage a VA. You pay them by task or hours worked. That means no salaries and none of the extra associated costs of having a person taking up space in the office.
3: Could Someone Do It Better?
Being a Jack (or Jane) of all trades is overrated. Chances are, if you are spreading yourself too thin, you won’t be doing your best work. Engaging a skilled VA will improve the quality of your administrative work, at the same time, freeing you up to run and, more importantly, GROW your business.
What Can You Outsource?
Technically you can outsource any service, as long as you can find someone with the right skill set. Here are some tasks that are commonly outsourced to a Virtual Assistant:
Inbox Management – Research has found that people spend up to 17 hours a week reading, responding and sending work emails. Imagine what else you could be doing with all that time! You could set a VA up with standard responses to common questions, have them filter out promotional or spam content, forward urgent messages to your account – anything you like!
Answering Service – You can employ a VA to take charge of answering and redirecting your business calls. Not only will you save time, but you will also ensure you aren’t missing client phone calls when you are busy or out of the office. Getting your calls professionally handled makes your business look great and helps improve responsiveness and customer service, too!
Data Entry – This can be an especially tiresome task that consumes a lot of time. Save yourself hours at the computer by getting a VA to manage, collate, and enter your data.
Presentations and Document Formatting – Compiling slides and formatting documents can take hours from your day. But using a specialist VA, you could cut that time in half.
Bookkeeping – Staying on top of your day-to-day financial management is not everyone’s strength. Do you know exactly how much you can spend right this minute? Are you overdrawn? Do you have outstanding debts or have you paid someone twice by accident? Use an experienced VA that specialises in wrangling figures and take back control of your business financials.
General Admin– There are lots of general admin things that can pop up in your workday – sending newsletters, loading blog posts, scheduling social media, sourcing images for projects, and any number of other things.
The multi-talented team here at Virtual Assistants can help you with all of these tasks and more! So, what do you think? Is it time for a spring clean in your business? Let’s throw out the time-consuming tasks and usher in a new season of productivity by working together to grow your business. Get in touch today!